Travel & Expense Management System

Corporate Travel and Expense Management

No doubt, creating a company-wide travel policy is challenging. From booking travel arrangements to tracking expenses and ensuring policy compliance, it requires significant time, resources, and expertise. A comprehensive travel and expense management system can help with all this, but who has the time to develop one?

Fortunately, with the proper preparation and execution, Teplis Travel can help businesses just like yours successfully implement travel and expense management policies that streamline booking protocols, manage and reduce costs, and generate company-wide agreement and compliance. With a commitment to delivering exceptional service, Teplis Travel can manage your unique travel expenses with our 3-step process. From original strategy to final reporting, we’re always with you to make sure you get the most bang for your travel buck.

How Teplis Travel T&E Services Can Help with Common Travel Expense Challenges

Teplis Travel’s expertise and industry experience will help your company address common concerns surrounding traveling business expenses such as:

  1. Policy Compliance – We can ensure your employees follow travel expense compliance including booking within budget limits, selecting approved vendors, and following expense submission procedures.
  2. Manual Processes – Manual review of receipts, spreadsheets, invoices, and other paper-based resources can be time-consuming and prone to mistakes. Our team uses online tools and can eliminate your company’s administrative challenges.
  3. Cost Control – Travel expenses can easily pile up. Budget constraints are a continuous challenge but Teplis has strategies and tools for controlling costs and meeting your traveler’s needs even with fluctuating prices, last-minute changes, and unforeseen expenses.
  4. Data Security – While booking travel, sensitive financial and personal information is often involved. Our team can ensure data security and compliance with personal data protection.
  5. Traveler Experience – Our top priority is your travelers. Some TMCs treat employee travelers as another number but we pride ourselves in balancing travel expense measures with the needs and satisfaction of travelers. Providing a positive travel experience while adhering to budgetary constraints is our main priority.
Check out these testimonials from our favorite travelers
Lee D
Corporate Travel Manager

“Teplis Travel has always provided the answer/solution for me whether it be advice on negotiations, complex international ticketing or optimizing my Concur Travel and Expense solution. I am confident my corporate travel program is optimized to the fullest because of the support they provide.”

Lee D.
Business Travel Manager

“Hands down, Teplis has the best team of any travel management company (TMC). They have world class travel agents, account team and OBT platform support. The knowledge that each vertical brings to the table is tough to beat.”

Greg G.
Senior Director of International Business Development

“We have some complex itineraries all over the world and Teplis does a great job of simplifying everything. Teplis travel agents are very knowledgeable and creative, especially when we are booking international fares.”

Allison P.
Director of Training

“Always an enjoyable and professional experience when working with the corporate agents at Teplis Travel. I love calling my favorite agent who knows exactly what I need when booking my business travel!”

Jenny K.
Teplis Client

“Our company is extremely pleased with the level of support our corporate travelers receive through Teplis’ online support desk. It is a huge benefit to have hands-on expertise available when our employees need assistance booking on Concur Travel.”

Berni B.
Senior Managing Director

“You have exceeded expectations and set the bar at a new level for travel agents. You have been awesome! After my experiences with this weekend, all I can say is that you qualify for sainthood.”

3 Step Process to Managing Corporate T&E Policy

Through experience managing corporate travel expenses, Teplis Travel has created a comprehensive, 3 step approach to managing corporate travel and expense policies that is sure to help your business:

#1. T&E Policy Consulting

A company’s travel and expense management programs must be simple and easy to follow but also cover all the bases when it comes to employee expenses and your business objectives. Our team can make implementing your travel expense policy much easier.

A smart way to approach implementation is to compile a list of frequently asked questions about your business’s T&E policy. Compile these questions and answers into one helpful guide and share this with the team. In doing so, you’re making the policy process easier and limiting the number of future issues.

#2. Pre-Approval processes for Trips and Itineraries

Pre-approving trips and itineraries is the easiest way to stay ahead of the budgeting process, as well as maximize potential discounts and streamline the booking process for employees. When business trip details are approved by management before employee travel, it allows employees to be better informed about cheaper airfare or hotel rates and it allows businesses to achieve greater efficiency in managing expenses. We’ll help you stay ahead of corporate travel expenses with a pre-approval process.

#3. Visibiligy in Employee Travel Spending

Teplis Travel offers real-time, automated expense reports for increased visibility into employee spending for both executives and employees. When employee expenses are well documented and consolidated into one place, it’s easy to see how much employees are spending and what they’re spending it on. Travel managers and administrators have insight into ongoing company budgets and potential cost-savings while employees have real-time awareness of potential incurred policy violations.

Concur Travel & Expense

Teplis Travel is an SAP Concur Partner. This is a modernized corporate travel and expense management tool that allows Teplis Travel to simplify the T&E process for not only employees but travel managers and executives as well. We save time on manual processes and can support any type of business travel need including expense claims, travel booking, T&E reimbursement, and more!

Benefits of Hiring Teplis Travel for Travel Expense Management

Access to Exclusive Travel Deals

After being in the travel industry for over 50 years, our team has extensive experience and established relations with travel vendors. This means Teplis Travel has access to travel deals and discounts that are not typically available by web searches or without industry expertise and partnerships. Take advantage of these opportunities to secure the best travel options for your employees.

Corporate Travel Policy Consulting

Corporate travel expense policies can be complex. Our team provides guidance and support when it comes to aligning policies with industry best practices, your business objectives, compliance requirements, and cost-saving strategies.

T&E policy compliance can be difficult to maneuver for both travel managers and employees. Our team can provide policy training as well as expense management software and strategies to ensure compliance with all employee travel expenses.

24/7 Access and Duty of Care

The safety and well-being of your travelers is always the top priority, while they’re on business trips. Here at Teplis Travel, we offer 24/7 access to customer service & agent support, including assistance during travel disruptions or emergencies. Your employees will not be stranded or without access to the services they need. Let our team assist with travel risk management and traveler health and safety while on the road.

FAQ:

My company has difficulty tracking employee spending and does not have up-to-date expense data

Our extensive corporate travel expense reporting platform allows travel managers to see accurate and up-to-date data on all travel expenses. We even provide solutions such as a virtual credit card for employees. Inconsistent or inaccurate data can make travel expense policies and travel reimbursement difficult, but the Teplis Travel team can help!

 

Can Teplis Travel help with finding cost savings, booking deals, or vendor negotiations?

After being in business for over 50 years, we have extensive global connections with vendors as well as various negotiating tactics to ensure you get the best deals, even when they’re not advertised online or on booking tools. We’ll manage the vendor negotiation and partnerships so your team can have one contact for all necessary resources, your account manager at Teplis Travel.

 

T&E reimbursement requests are confusing and take too much administrative time for my team. Can Teplis Travel help?

Travel reimbursement often requires a lot of administrative time, especially reviewing invoices, credit card statements, and expense receipts. It’s time-consuming for an internal team, but with our solutions such as a virtual corporate card, pre-approval for itineraries, and automated reporting, our team can ease this challenge.

 

What are some typical business travel expenses that companies cover?

Travel expenses that are covered by the company for business travel can vary and usually come in the form of reimbursements. Typically, companies cover expenses such as airfare, accommodation, ground transportation, meals, and any necessary business-related expenses while on the trip. Teplis Travel can help your company set a travel budget that outlines what expenses will be covered to align with business objectives and travel needs.

Why Teplis?

Partner with our team at Teplis Travel to take your business travel expense management to the next level! Our industry expertise, vendor relationships, and comprehensive services make us your ideal corporate travel partner and we look forward to managing and reducing your travel policy expenses. Let us handle the complexities of corporate travel expenses, like negotiating cost-savings and policy adherence while you focus on growing your business. We can improve the employee travel experience and provide unparalleled service. Give our sales team a call, email us at sales@teplis.com, or reach out on our website for efficient and cost-effective corporate travel solutions!

Why Teplis?

Partner with our team at Teplis Travel to take your business travel expense management to the next level! Our industry expertise, vendor relationships, and comprehensive services make us your ideal corporate travel partner and we look forward to managing and reducing your travel policy expenses. Let us handle the complexities of corporate travel expenses, like negotiating cost-savings and policy adherence while you focus on growing your business. We can improve the employee travel experience and provide unparalleled service. Give our sales team a call, email us at sales@teplis.com, or reach out on our website for efficient and cost-effective corporate travel solutions!

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