USING TRIP TEMPLATES

If you go to the same destination frequently and would like to take the same flights, stay at the same hotel, and rent from the same car company each trip, you can save yourself a lot of time by using a Trip Template. They're fast, and easy to use!

Setting Up a Trip Template

  • If you want to save an itinerary you've just created as a template, click on "Save As A Repeat Trip" at the top of the page.
  • If you want to save a previous itinerary, look under the Reservations tab of the Main Menu and click on "View or Edit an Existing Trip".  Once you have it open, click on "Save As A Repeat Trip".

In both cases a new window will come up which lets you set up a new trip template by assigning it a unique name, determining how it will be displayed, and setting limits on fares and who can use it.

Template Options

    Template Name- Enter a unique name to identify this trip template.

    Show this Template on the Main Menu -  If you check this box, the template name will appear as a link on the Main Menu page under Quick Trip.

    Allow a maximum airfare of ____ USD - Click the box to insert a dollar amount.. Enter a dollar limit for trip options offered through this trip template in the accompanying text box.

    Accept Penalty Fares - Check the box to indicate you or your company will accept a ticket with penalties. Most travelers actually want penalty fares, which generally mean non-refundable tickets. If you do not check this box you will only see refundable fares which are always more expensive than non-refundable fares. Unless you only want to use refundable tickets, check this box.

    Look for Low Fares During Template Processing - Check the box to search for the lowest fares during trip template processing.  If this is checked off it may result in flights other than the specified being confirmed.  This will confirm the lowest priced flights.

    Passenger Type - Click the drop-down arrow and select a Passenger Type if the traveler qualifies for special airfares.  If not, select none.

    Restrict this template to the following user(s) - This option is available to administrators only.  Enter the Login ID of the user(s) you wish to grant access to this template.  Pressing ENTER between each item will specify multiple IDs.

 

Using A Trip Template To Book

From the Main Menu, Traveler tab click on "Quick Trip"

  • A new window comes up showing your list of saved trip templates. Click on the template you want to use.
  • It will now ask you to enter a Travel Start Date and the number of nights.  Enter the new date you wish to travel on and the number of nights you wish to stay this time and click on "Continue".
  • Verify your travel request and click on "Submit This Request"
  • It will now book your complete itinerary and display it when it's done.  Check it over and click on "Submit for Purchase" at the top of the screen or to Modify click on "Modify Trip.